The Self-Funded Visiting Candidate Program



The Basics of the Self-Funded Visiting Candidate Program

The Self-Funded Visiting Candidate Program (SF-VCP) can last up to four (4) weeks 
The cost of the SF-VCP (i.e., travel, lodging and expenses) will be borne by the candidate.  If the candidate’s home society or institute wishes to reimburse the candidate for any or all of the candidate’s expenses incurred as part of the candidate’s VCP, any reimbursement is solely at the discretion and financial prerogative of the candidate’s home institute  
The candidate is personally responsible for fulfilling their visa, medical coverage, and administrative requirements of the host country and/or host institute
Candidates wishing to apply for the SF-VCP will be selected according to availability, and approval of their application by the host institute
The SF-VCP can take place both intra-regionally and inter-regionally 



IPSO’s Commitment

IPSO will match candidates with institutes that agree to accept a visiting candidate
IPSO commits itself to organize the SF-VCP through candidate selection and recruitment from institutes
If requested, IPSO will endeavor to provide lodging in a candidate’s home through its members via an esprit de corps.  Please note, host candidate members are encouraged but not required to provide this accommodation


The Commitment between the Training Institutes


Societies and institutes are invited to be part of the SF-VCP and may accept or decline participation as they deem appropriate.  The participating institute to which a visiting candidate belongs, must be willing to accept a visiting candidate
If an institute accepts a visiting candidate, it should endeavor to make all student classes and programs available, but must be able to organize a reasonably full and meaningful schedule for the visit
The host institute in collaboration with the Education Committee, will designate an advisor for the visiting candidate.  The advisor will design the specifics of the program with the candidate and oversee the satisfactory completion of the program
The host institute will provide two hours of supervision/consultation pro bono to the visiting candidate, all negotiated with the advisor once the visit is confirmed
If requested, the candidates at the host institute will endeavor to provide the candidate with a homestay via an esprit de corps. Please note, host candidate members are encouraged but not required to provide this accommodation.  
If possible, the candidate will be allowed to participate in some of the extra-curricular activities
Upon completion of the SF-VCP, the advisor at the host institute will send the IPSO Regional Vice-President Elect, and the IPSO President Elect, a short note confirming that the candidate satisfactorily completed the SF-VCP 
Within six (6) months of completion of the SF-VCP, the home institute to which the candidate belongs should provide space wherein, upon return, the candidate can make a presentation about their experience  


The Candidate

Must be an IPSO member
Must be in their second year or higher of training
Should submit their application six (6) months prior to the planned SF-VCP and no later than three (3) months prior
Must speak the language of the country to which they will travel, or English, if classes are conducted in English
Should present a clinical case to be discussed among the candidates at the host institute and supervised by a member of the host society as agreed by the host institute
Is expected to fully participate in any and all class expectations including, but not limited to, the following: reading assignments, seminars, conferences and congresses as proposed by the host institute


To Apply for the SF-VCP

The candidate must submit their application form via email to their IPSO Regional Vice-President Elect, and the IPSO President Elect 
The application form must include a Letter of Good Standing from the candidate’s home institute that attests that the candidate is in good standing in their training program at the time of application
The candidate must also send a CV and a VCP Statement as a part of their application form  
The CV should include the candidate’s activities involving scientific, institutional and clinical meetings, and publications in local, regional and international congresses and events 
The VCP Statement should be a brief description of specific learning goals. Candidates are encouraged to include some personal experiences and/or other thoughts related to their experiences surrounding the SF-VCP


Upon Completion of the SF-VCP – Read Carefully

The candidate must send a VCP Report following the VCP Report Guidelines, within 45 days of having completed the SF-VCP, to both their Regional IPSO Vice-President Elect, and the IPSO President Elect
The advisor of the host institute must submit the note of satisfactory completion
These documents must be received and approved within 45 days of the candidate having finished the SF-VCP, in accordance with the commitment that the candidate makes in participating in the SF-VCP  
After everything is approved, IPSO will send the candidate, and the candidate’s institute director, a Certificate of Completed VCP  
IPSO encourages the candidate and their institute director, to schedule a time and place for the candidate to present the VCP Report to the candidates at their home institute within six (6) months of completion of the SF-VCP  
       


The Regional Support Program and the Cross Regional Support Program

If the candidate is planning their VCP to coincide with a meeting/congress/conference in which they have an active role as a presenter, panelist, or discussant, the candidate may apply for the IPSO Regional Support Program (RESP) and the Cross Regional Support Program (CRESP) 
Both the RESP and CRESP are funded by the IPA and IPSO, each have ten (10) available slots per year, and will reimburse the cost of registration for the meeting/congress/conference 
•      Both the RESP and CRESP application steps include the following: The candidate must send an email to their IPSO Regional Vice-President Elect stating: a) the candidate’s request for either RESP or CRESP funding, b) the name of the meeting, c) the cost of registration